Accounts Payable

Vendor bills from entry through approval and payment. Status names (Draft, PendingApproval, Approved, PartiallyPaid, Paid, Rejected, Cancelled) match the application.

Deep dive: AP Document Flow. Hub: Target Document Flow.

#Bill lifecycle

flowchart LR
  Draft --> PendingApproval
  PendingApproval --> Approved
  PendingApproval --> Rejected
  Approved --> PartiallyPaid
  PartiallyPaid --> Paid

Actions: Submit, Approve, Reject, Cancel Invoice, apply payments. Paid invoices cannot be cancelled.

#Vendor master

Maintain trading partners as vendors; link bills to partner, company, and branch context.

#Payment runs

Post AP payments (Draft → Posted); void/refund as supported by payment status.

#Aging reports

Use AP aging and inquiry screens against open approved / partially paid balances.

#Related guides

• AP Document Flow
• Purchasing Document Flow
• General Ledger Document Flow
• E-Received Invoices