Fixed Assets

Enterprise asset lifecycle management from acquisition through capitalization, depreciation, transfer, maintenance, revaluation, and retirement—with automated GL posting and cross-module integration.

Overview

The Fixed Assets module in EGKits SaaS V10 delivers a complete, audit-ready asset register connected to General Ledger, Purchasing, Inventory, Accounts Payable, and Maintenance. It supports multi-company and multi-branch operations with seeded master data, Arabic and English UI, and export-ready reports.

Open the module from the Apps menu — it routes directly to the Fixed Assets Dashboard at /fa.

Master data setup

Before creating assets, confirm the following master data is in place (seeded automatically for new companies):

Area	Purpose
Asset categories	Default useful life, depreciation method, and GL account mapping context
Asset locations	Physical placement for transfers and register reporting
Depreciation books	Accounting (posting) and Tax (non-posting) books for multi-book depreciation
GL posting rules	Nine Fixed Assets posting roles mapped to chart-of-accounts accounts

Navigate to Fixed Assets → Categories, Locations, and Books to review or extend seeded values for your organization.

Asset acquisition

Assets can enter the register through multiple acquisition paths:

1. Direct purchase / manual capitalization — Create an asset from Fixed Assets → Assets → New with cost, in-service date, category, location, custodian, and depreciation settings.
2. Purchasing integration — Capitalize eligible purchase receipts through Accounts Payable and Purchasing workflows.
3. Inventory-to-asset — Convert capitalizable inventory items into fixed assets when stock is placed in service.

Each asset supports barcode/QR tagging, custodian assignment, document attachments, and a full change history.

Depreciation

Methods supported

• Straight Line
• Declining Balance
• Double Declining Balance
• Sum of Years Digits
• Units of Production
• Mid-month proration where applicable

Multi-book accounting

Configure separate depreciation books (for example CORP for accounting and TAX for reporting). Asset-level overrides allow different methods or lives per book.

Depreciation runs

Run periodic depreciation from Fixed Assets → Depreciation Runs. Each run calculates book-level depreciation, posts to the General Ledger when the book is posting-enabled, and maintains schedule history for audit and reporting.

Lifecycle operations

Operation	Description
Transfer	Move assets between locations, branches, or custodians
Revaluation	Adjust asset value with revaluation surplus posting
Impairment	Record impairment loss with GL integration
Maintenance	Track preventive and corrective maintenance linked to asset records
Disposal / sale	Retire assets with gain/loss calculation and clearing account posting
Write-off	Remove assets from service with required reason and audit trail

All lifecycle events maintain relational consistency and produce traceable history on the asset detail page.

General Ledger integration

Fixed Assets posts automatically to GL through configured posting rules:

• Asset cost capitalization
• Accumulated depreciation
• Depreciation expense
• Capitalization and disposal clearing
• Gain/loss on disposal
• Revaluation surplus
• Impairment loss

Ensure fiscal periods are open in General Ledger before running depreciation or posting disposal transactions.

Reporting and analytics

Report	Location	Notes
Dashboard	/fa	KPIs, status distribution chart, and quick navigation
Asset Register	/fa/register	Filterable register with CSV export
Asset Aging	/fa/aging	Age-bucket analysis with summary and detail export
Depreciation schedules	Asset detail → Books tab	Per-book schedule and run history

Reports integrate with the platform Report Center for scheduled delivery and broader analytics.

Permissions and navigation

Assign Fixed Assets permissions (dashboard, assets, categories, locations, books, depreciation runs, maintenance, reports) through Identity & Access Management.

The module uses a single Apps menu entry point with in-module navigation — consistent with Vehicle Management (VMS) and other enterprise modules.

Recommended rollout

1. Review seeded categories, locations, books, and GL posting rules.
2. Map posting roles to your chart of accounts if using a custom COA template.
3. Import or create opening-balance assets if migrating from a legacy system.
4. Run a pilot depreciation cycle and validate GL journal entries.
5. Train custodians and finance users on transfers, maintenance, and disposal workflows.

Troubleshooting

Issue	Resolution
Fixed Assets page not found (/fa)	Confirm the module is enabled and the user has FA permissions; clear browser cache after platform updates
Dashboard API error (500)	Verify Fixed Assets application handlers are registered on the server
Missing menu item	Assign FA module permissions to the user's role
Depreciation run produces no entries	Check asset status (must be in service), book configuration, and open fiscal period
GL posting failed	Review posting rules and ensure target GL accounts exist in the chart of accounts
Raw localization keys in UI	Confirm culture resources are deployed; switch language and reload

Related guides

• General Ledger — Chart of accounts, journals, and period close
• Accounts Payable — Supplier invoices and capitalization clearing
• Purchasing — Purchase orders and goods receipt
• Material Control — Inventory and stock-to-asset conversion
• Reports — Report Center and scheduled reporting

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